Response analysis

The response has the shape of an email but only partially fits the all-staff workplace communication task.

Evidence: It includes a subject line and greeting, but the purpose and audience handling are underdeveloped.

Improvement tip: State the reason for the email more clearly in the opening sentence.

The message recognizes there is a problem, but it does not guide employees through the situation well enough.

Evidence: It tells staff to be careful but does not explain the phishing threat or provide appropriate reporting instructions.

Improvement tip: Name the phishing risk directly and explain what staff should do if they receive one of the emails.

The advice is too vague to help staff recognize and avoid phishing attempts.

Evidence: It does not tell employees to avoid suspicious links, attachments, or requests for account information.

Improvement tip: Add specific do-not actions and a reporting channel.

The response is readable but informal and underdeveloped for an all-staff workplace email.

Evidence: The tone is simple and clear, but the sign-off and message structure are minimal.

Improvement tip: Use a more professional tone and add clearer structure to the body of the email.